Privacy Policy

(Effective 22 May 2018)

This privacy policy is for this website pglre . org, Provincial Grand Lodge Renfrewshire East and served by the named organisation and governs the privacy of its users who choose to use it.

This Privacy Policy applies to the processing of information about members and other individuals that we collect when you use our “Platform,” which means any website, application, services, meeting facilites we offer, or when you communicate with us. For information about choices that we offer under this policy, please see “Your Choices” below. This Privacy Policy does not apply to the information that you may provide to third parties, such as members, and others with whom you may share information about yourself.

To make this Privacy Policy easier to understand, we have provided summaries. Even though we have provided summaries, it is important for you to read the entire policy carefully.

1. Collection Of Information

2. Use Of Information

3. Sharing Of Information

4. Additional Details

5. Your Choices

6. Data Rights

7. Contact Us

1. Collection Of Information

Summary: We collect information about you when you:

  • Become a member or affiliate
  • Create an account;
  • Use the Platform;
  • Attend an event;
  • Visit our website; and
  • Communicate with us.

We also collect information, such as usage statistics, by using cookies, server logs, and similar technologies.

If you elect to use certain features, we also collect information through other sources, such as social media services, invitations, and imported contacts.

1.1 Information You Provide to Us

We collect information that you provide directly to us. For example, we collect information that you provide when you create an account, choose interests or groups, fill out a form, or communicate with us. The types of information that we may collect include your name, username, password, email address, date of birth, postal address, phone number, photos, and any other information, and any other information that you choose to provide.   See Section 2 to learn how we will use the information that you provide to personalise our recommendations and other content to you.

1.2 Information We Collect Automatically When You Use the Platform

When you use our Platform, we automatically collect information about you, including:

  • Log Information: We collect log information about your use of the Platform, including the type of browser that you use; the time, duration and frequency of your access; Platform pages viewed; your IP address; and the page you visited before visiting our Platform.
  • Device Information: We collect information about the computer or mobile device that you use to access our Platform, including the hardware model, operating system and version, unique device identifiers, and mobile network information.
  • Location Information: We may collect information about the location of your device each time you use our Platform based on your consent to the collection of this information. For further information see Section 5.2.
  • Information Collected by Cookies and Other Tracking Technologies: We and our service providers collect information using various technologies, including cookies and pixel tags (which are also called clear GIFs, web beacons, or pixels). Cookies are small data files stored on your hard drive or in device memory that help us improve our Platform and your experience, and track usage of our Platform. Pixel tags are electronic images that may be used in our Platform or emails, and track usage of our Platform and effectiveness of communications. You can learn more about the types of cookies we and our service providers use by reading our Cookie Policy.
1.3 Information We Collect From Other Sources

We may collect information about you from other sources, such as through certain features on the Platform you elect to use, but only where these third parties either have your consent or are otherwise legally permitted or required to disclose your information to us. Examples include:

  • Social Media Services. If you register or log into your account through a third-party social media service, we will have access to some of your third-party account information from that service, such as your name and other information in that account, and used for purposes such as improving your website experience. We may also have access to third-party account information if you use the Platform feature to share a link.
  • Invitations. If another member sends you an invitation through our Platform, we may receive certain personal information, such as your name, email address, or phone number. If you are an invited guest, we will automatically send you an invitation to our Platform, and, if unanswered, a one-time follow-up invitation. We store this contact information only to send these invitations and evaluate their success. You may unsubscribe from future invitations using the instructions in those messages. You may also contact us to request that we remove this information from our database.
  • Member Content. We may receive information about you when you or another member uploads photos or posts other content to the Platform. For further details about the rights over this information available to individuals, see Section 6.
  • Overall. We generally collect only the absolute bare minimum of information to enable us to provide a service on our Platform. This information is never sold or transfered to anyone without your express permission

2. Use Of Information

Summary: We use information about you to:

  • Operate, improve, promote, and protect Provincial Grand Lodge Renfrewshire East and our Platform;
  • Communicate with you; and
  • Personalise content.
2.1 Operating our Platform

We may use information about you for various purposes related to operating our Platform, including to:

  1. Provide, maintain, and improve our Platform, including to process transactions, develop new products and services, and manage the performance of our Platform;
  2. Display information about you, for instance, your list of interests, which will be visible on your profile;
  3. Personalize the Platform, for example, to suggest content in which we think you may be interested (including content given special protection under EU law or that relates to sensitive topics such as health, political opinions, religion, and sexual identity);
  4. Allow you to share information about your use of the Platform through a third-party social media service, if you connect your account through that service (which you can turn off at any time) and to provide you with better recommendations;
  5. Monitor and analyze trends, usage, and activities in connection with our Platform; and
  6. Detect, investigate, and prevent fraudulent transactions, abuse, and other illegal activities; to protect the rights, property, or safety of Provincial Grand Lodge Renfrewshire East and others; to enforce compliance with our policies; and to comply with applicable law and government requests.
  7. Perform accounting and administrative tasks, and enforce or manage legal claims.
2.2 Communicating With You

We may use information about you for various purposes related to communicating with you, including to:

  1. Respond to your comments, questions, and requests, and provide customer service;
  2. Communicate with you, in accordance with your account settings, about products, services, and events offered by us and others, to provide news and information that we think will be of interest to you, to conduct online surveys, to contact you about events on our Platform that are being held near your location, and to otherwise communicate with you in accordance with Section 2.3;
  3. Notify you about communications of other members, in accordance with the communication preferences that you indicate in your account; and
  4. Send you technical notices, updates, security alerts and support, and administrative messages.
2.3 Advertising And Other Uses

We may use information about you for various other purposes, including to:

  1. Provide content, features, or sponsorships that match member profiles or interests;
  2. Facilitate contests and other promotions;
  3. Combine with information that we collect for the purposes described in this Privacy Policy; and
  4. Carry out any other purposes described to you at the time that we collected the information.
2.4 Legal Basis for Processing

Our legal basis for collecting and using the information described above will depend on the type of information and the specific context in which we collect it.

  1. We process information about you in order to provide our services in accordance with our Terms of Service, for example to allow you to join groups, or to display your profile to other members, and to allow us to send you important service updates.
  2. We also process information about you where it is in our legitimate interests to do so and not overridden by your rights (for example, in some cases for direct marketing, fraud prevention, network and information systems security, responding to your communications, the operation of networks of groups by the network administrators, and improving our Platform).
  3. In some cases, we may also have a legal obligation to collect information about you, or may otherwise need the information to protect your vital interests or those of another person.
  4. We may also process information to comply with a legal requirement or to perform a contract.

2.5 How do we process your personal offline data?

 The majority of the processing is carried out by Provincial Grand Secretary, Provincial Grand Lodge use your personal data for the following purposes: –

  • To administer membership records.
  • To fundraise and promote the interests of Provincial Grand Lodge and Lodges within the Province.
  • To maintain our own accounts and records.
  • To inform you of meetings, events, activities and news within the Province of Renfrewshire East and in the Scottish Craft.
  • To share your contact details with Lodges in the Province and with the Grand Lodge of Scotland for administrative purposes and so they can keep you informed about meetings, events, activities and news within the Province and the Scottish Craft.
  • To share your contact details with the Grand Lodge of Scotland if you are appointed to a role within Provincial Grand Lodge or the Grand Lodge of Scotland for the purposes of administration.
  • The Provincial Grand Secretary and Provincial Grand Almoner will use your personal data in order to provide any care or assistance to you should the need arise.

Processing is necessary for our legitimate interests. This means that we can process your personal data if (i) we have a genuine and legitimate reason; and (ii) are not harming any of your rights and interests.

Our legitimate interests include: processing for the purposes of Provincial Grand Lodge administration (including all Committees of Provincial Grand Lodge); fundraising; and the circulation of Provincial Grand Lodge and Lodge Billets.

Sharing your personal offline data

Your personal data may be shared with members of Provincial Grand Committee, Sub Committees, Lodges within the Province and Grand Secretary in Freemasons’ Hall, 96 George Street, Edinburgh.

If you serve on Provincial Grand Committee, Sub Committee or take on any duty or role within Provincial Grand Lodge, your personal data may be shared with other members of Provincial Grand Committee or Sub Committee and published in the Provincial Grand Lodge Handbook.

We may also share your information or disclose it to third parties where required to comply with any court order or other legal obligation or when data is requested by government or law enforcement authorities, to enforce any agreements, or to protect the rights, property, or safety of us, members of Provincial Grand Lodge or others.

3. Sharing Of Information

Summary: We do not share information about you in any way other than as described in this Privacy Policy.

We may disclose information about you:

  • to members or social media services, subject to the choices you may make via the Platform;
  • to our third-party service providers who help us to operate or improve our Platform;
  • to authorities to comply with legal obligations and to protect and defend our rights and property; and
  • to an affiliate or successor entity as part of a corporate transaction.

We may also share de-identified or aggregated information.

3.1 Through Our Platform

We share some of the information that we collect by displaying it on our Platform according to your member profile and account settings. Some information, such as user name, is always public. Some information, such as interests (if provided), can be hidden on our Platform. We recommend that you check  settings and what information will be available to ensure that you are happy with the information that is visible to others.

3.3 With Our Service Providers

We may use service providers in connection with operating and improving the Platform to assist with certain functions, such as payment processing, email transmission, conducting surveys or contests, data hosting, managing our service, and some aspects of our technical and customer support. We take measures to ensure that these service providers access, process, and store information about you only for the purposes we authorise, subject to confidentiality obligations.

3.3 Following The Law

We may access, preserve, and disclose information about you to third parties, including the content of messages, if we believe disclosure is in accordance with, or required by, applicable law, regulation, legal process, or audits. We may also disclose information about you if we believe that your actions are inconsistent with our Terms of Service or related guidelines and policies, or if necessary to protect the rights, property, or safety of, or prevent fraud or abuse of, Provincial Grand Lodge Renfrewshire East or others.

3.4 Social Sharing And Other Tools

The Platform may offer social sharing features and other integrated tools which let you share actions that you take on our Platform with third-party services, and vice versa. Such features let you share information with your friends or the public, depending on the settings you have chosen with the service. The third-party services’ use of the information will be governed by the third-parties’ privacy policies, and we do not control the third-parties’ use of the shared data. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please review the privacy policies of the services that provide these features. We embed a Facebook widget to allow you to see number of likes/shares/recommends and “like/share/recommend” our webpages. This widget may collect your IP address, your web browser User Agent, store and retrieve cookies on your browser, embed additional tracking, and monitor your interaction with the widget, including correlating your Facebook account with whatever action you take within the widget (such as “liking/sharing/recommending” our webpage), if you are logged in to Facebook. For more information about how this data may be used, please see Facebook’s data privacy policy: https://www.facebook.com/about/privacy/update

3.5 Affiliate Sharing And Merger, Sale, Or Other Asset Transfers

If Provincial Grand Lodge Renfrewshire East is involved in a merger, acquisition, financing, reorganisation, bankruptcy, or sale of our assets, information about you may be shared, sold, or transferred as part of that transaction. We may also share information about you with current or future corporate parents, subsidiaries, or affiliates.

4. Additional Details

Summary:

  • With your permission, we may allow others to use technologies that collect information about you to provide analytic services, for example Google Analytics. You may be able to disable the collection or use of this information.
  • Provincial Grand Lodge Renfrewshire East is based in Scotland and governed by Scots law and we will be processing, transferring, and storing information in and to Scotland and other countries.
  • We use commercially reasonable efforts to protect your personal information and have implemented technical and organizational measures in line with industry best practices. We cannot guarantee these controls will provide absolute security.
  • This Privacy Policy is periodically updated, and does not apply to third parties.
4.1 Analytics and Advertising Services Provided by Others

With your permission, we may allow others to use cookies, web beacons, device identifiers, and other technologies to collect information about your use of the Platform and other websites and online services. See our Cookie Policy for details about these technologies and the information that they collect, use, or share, including how you may be able to control or disable these services.

4.2 Transfer Of Information To Other Countries

Provincial Grand Lodge Renfrewshire East is based in Scotland. Information about you will be transferred to, and processed in Scotland and countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country and, in some cases, may not be as protective. We have taken appropriate safeguards to require that your information will remain protected in accordance with this Privacy Policy.

4.3 Security

We employ technical and organizational measures designed to appropriately protect your information that is under our control and that we process on your behalf from unauthorized access collection, use, disclosure, copying, modification or disposal, both during transmission and once we receive it. We store all information that you provide to us on secure servers. We train operatives regarding our data privacy policies and procedures, and permit authorized members to access information on a need to know basis, as required for their role. We use firewalls designed to protect against intruders and test for network vulnerabilities. However, no method of transmission over the internet or method of electronic storage is completely secure.

Where you have a password, which enables you to use our services, you are responsible for keeping this password complex, secure, and confidential. If you would like to update or change your password, you may select the “Forgot your password?” link on the login page. You will be sent an email that allows you to reset your password.

4.4 Data Retention

We may temporarily block your account if you have not logged in for twelve months or more. You may contact us if you wish to reactivate your account.

We retain certain information that we collect from you while you are a member of the Platform, and in certain cases where you have deleted your account, for the following reasons:

  • So you can use our Platform;
  • So ensure that we do not communicate with you if you have asked us not to;
  • To better understand the traffic to our Platform so that we can provide all members with the best possible experience;
  • To detect and prevent abuse of our Platform, illegal activities and breaches of our Terms of Service; and
  • To comply with applicable legal, tax or accounting requirements.

When we have no ongoing legitimate business need to process your information, we will either delete or anonymize it.

4.5 Policy Scope

This Privacy Policy does not apply to information that you provide to third parties, such as other members, including group organizers and network administrators, and others with whom you may share information about you. Our Platform may direct you to a third-party service, such as social media services, or a portion of our Platform may be controlled by a third party (typically through the use of a frame or pop-up window separate from other content on our Platform). Disclosure of information to these third parties is subject to the relevant third party’s privacy policy. We are not responsible for the third-party privacy policy or content, even if we link to those services from our Platform or if we share information with these third parties.

4.6 Revisions To This Policy

We may modify this Privacy Policy from time to time. When we do, we will provide notice to you by publishing the most current version and revising the date at the top of this page. If we make any material change to this policy, we will provide additional notice to you, such as by sending you an email or displaying a prominent notice on our Platform.

5. Your Choices

Summary:

  • You can review and change information about you or deactivate your account in your account settings, but we may retain certain information.
  • You can remove photo tags if you wish.
  • With your consent, we will use information about your location. You can deactivate this feature at any time.
  • You have the right to opt out of receiving Provincial Grand Lodge Renfrewshire East promotional messages, but you may still receive other non-promotional communications.
5.1 Your Choices: Account Information

You may update or correct your account information by editing your account settings or by sending a request to us as described in Section 6. You may deactivate your account by editing your account settings or by sending an email to us.

5.2 Your Choices: Location Information

When you first access the Platform, we will collect information about your location, which we use to make better recommendations for groups and events in your area, and to improve our Platform. If you do not want us to collect information about your location, then you can prevent this:

  • If using a mobile app, by changing the settings on your device.
  • If using our website, your location data will be obtained via a cookie. Please refer to our Cookie Policy for additional information on how to manage our use of cookies.

Note that our Platform or its features may no longer function properly if you do.

Your mobile device settings may also give you the option to choose whether to allow us to view your location on a continuous basis, when only using the app, or never. Allowing us to view your location when you are not using the app allows us to provide you with recommendations on a regular basis. Please refer to your device’s guide for additional information on how to adjust location services.

5.3 Your Choices: Cookies

We may use and allow others to use cookies, web beacons, device identifiers, and other technologies to collect information about your use of the Platform and other websites and online services. If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day. Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. You can control cookies from your own browser setttings on your own device.

5.4 Your Choices: Promotional Communications

You can control messages that you receive from us, other members, and third parties by selecting the unsubscribe link in the message that you receive, or by adjusting the communication preferences in your account settings. We will also send you a link to these settings when you first sign up and in subsequent messages. If you opt out, we may still send you non-promotional messages, such as those about your account or our ongoing business relations.

5.5 Your Choices: Photo Tagging

You can tag photos of yourself and others if this feature has been activated. It is not active by default. When a photo has been tagged it means that the name of that person will appear alongside the photo, and the tagged photo will appear on the tagged member’s group profile.

Please inform guests who are not members of this Privacy Policy and their rights regarding their personal information should a photograph be posted on the Platform.

6. Data Rights

Summary:

  • You may have the right to exercise your data protection rights, including to request that Provincial Grand Lodge Renfrewshire East deletes, amends, or provides you access to your information.
  • You have the right to opt out of receiving Provincial Grand Lodge Renfrewshire East’s promotional messages, but you may still receive other communications.
  • You can complain to your local data protection authority about the use of your information.

We respond to all requests that we receive from individuals who wish to exercise their data protection rights in accordance with applicable data protection laws. You can contact us by sending an email to us from our Contact Page, choosing Webmaster as your Recipient

Rights that you may have, depending on the country in which you live, include:

  • Accessing, correcting, updating, or requesting deletion of your information.
  • Objecting to processing of your information, asking us to restrict processing of your information, or requesting the portability of your information.
  • Opting out from receiving marketing communications that we send you at any time. You can exercise this right by selecting the “unsubscribe” or “opt-out” link in the marketing emails we send you. Additionally, you may update your email preferences by changing the settings in your account.
  • Withdrawing your consent at any time if we have collected and processed your information with your consent. Withdrawing your consent will not affect the lawfulness of any processing that we conducted prior to your withdrawal, nor will it affect processing of your information conducted in reliance on lawful processing grounds other than consent.
  • Complaining to a data protection authority about our collection and use of your information. For more information, please contact your local data protection authority.

Note that Provincial Grand Lodge Renfrewshire East is a controller of your information on this platform. Other entities, such as social media organisations, may also act as controllers of your information. You should contact these organisations if you have any questions about how they use information that you have provided to them.

7. Contact Us

Summary:

  • If you have any questions, you can contact us via our Contact Page.

Under European data protection law, the controller of your information is Provincial Grand Lodge Renfrewshire East.

If you have any questions or complaints about this Privacy Policy or how we use your information, please contact us.

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.

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